• 901


    Code No. 901

    PUBLIC EXAMINATION OF SCHOOL DISTRICT RECORDS

    Public records of the school district may be viewed by the public during the regular business hours of the administration offices of the school district. These hours are 9:00 a.m. to 12:00 p.m. and 1:00 p.m. to 4:00 p.m. Monday through Friday, except for holidays and recesses.

    Persons wishing to view the school district's public records will contact the board secretary and make arrangements for the viewing. The board secretary will make arrangements for viewing the records as soon as practicable, depending on the nature of the request.

    Persons may request copies of public records in writing, including electronically. The school district may require pre-payment of the costs prior to copy and mailing. Prepayment for audio tapes will be required.

    Persons wanting copies, including audio tapes, may be assessed a fee for the copy. Persons wanting compilation of information may be assessed a fee for the time of the employee to compile the requested information. Printing of materials for the public at the expense of the school district will only occur when the event is sponsored by the school district.

    Pursuant to Iowa law, the board has determined certain records need to be confidential as their disclosure could jeopardize the safety of persons or property and include, but are not limited to, the following:

    • ·Security procedures
    • ·Emergency preparedness procedures
    • ·Evacuation procedures
    • ·Security codes and passwords
    • ·District Crisis Plan

    It is the responsibility of the board secretary to maintain accurate and current records of the school district. It is the responsibility of the board secretary to respond in a timely manner to requests for viewing and receiving public information of the school district.

    Legal Reference:                        Iowa Code §§ 21.4; 22; 291.6 (2007).

                                                  1980 Op. Att'y Gen. 88.

                                                  1972 Op. Att'y Gen. 158.

                                                  1968 Op. Att'y Gen. 656.

    Cross Reference:                        215   Board of Directors' Records

                                                  401.5 Employee Records

                                                  506   Student Records

                                                  708   Care, Maintenance, and Disposal of School District Records

                                                  902.1 News Media Relations

    Approved: 03/15/2007

    Reviewed: 02/15/2007, 08/25/2011, 07/21/2016

    Revised: